Any booking is subject to written acceptance by the Cairn (trading as the Cairn Hotel) and is subject to the following conditions.

ACCOMMODATION

How to make a Booking

Once you’re definite decision has been made to hold an event / party / function with the Cairn, we will require written confirmation and a non-refundable deposit of £15 per head for any event / party / function to be held at the Cairn or as the Cairn sees fit.Bookings will be treated as PROVISIONAL until signed confirmation and necessary deposit has been received.Final payment for all functions is to be made no later than 14 days prior to the event based on the agreed estimate and pro forma between both parties. (Cleared funds)Final numbers must be given to the Cairn at least 14 days before the function. The amount payable by the client will be calculated on this number, or the number who actually attend, whichever is greater.

Payment and Invoices

All payments to be made by Bank Transfer, Cheque, Cash or Debit Card (not Credit Card). Any outstanding balance is to be settled immediately after the event, or by return on receiving any invoice, unless formal credit facilities have been agreed.Interest on overdue invoices shall accrue from the date when payment becomes due and will accrue until full payment is received. (This will accrue from day to day at 5% above Lloyds bank’s rate from time to time in force and shall accrue at such a rate after, as well before any judgement.)

Cancellation Policy

Tables of eight to twelve plus in the Restaurant are exempt from these conditions.

If a client cancels a reservation less than 6 months in advance of their booking, any deposits are non-refundable.

Cancellation within eight weeks of event will carry a charge of 50% of all anticipated charges.

Cancellation within 4 weeks month will carry a charge to the client of all anticipated charges.

In all instances, notification of cancellation must be made in writing and will be effective from the date received by the Cairn.

Reduction in numbers

• the Cairn reserves the right to set a minimum number to be charged for the event.
• Confirmed numbers become the minimum of guests you will be charged for unless the actual number of guests that attend your function is greater.

Client’s use of the Cairn

The client and persons attending the function or conference shall:

• Not act in an improper or disorderly manner and comply with any reasonable request made by the Cairn employees
• Not carry out any electrical or other works at the premises including amplification and lighting without our prior consent.
• Not bring dangerous or hazardous items into the Cairn.
• Not consume any food or drink not supplied by the Cairn without prior written consent.
• Any person or item in breach of these conditions may be refused admission or removed from the premises.
• the Cairn cannot be held responsible for any presents or guests possessions which are handed into the Cairn staff.

Liability

The client shall be liable for any loss or damage to the property or injury to person’s including the Cairn staff and shall indemnify the Cairn against any other loss or liability arising from the function.

The client is responsible to the Cairn Ltd. for any damage caused by the client or his/her guests, agents, employees etc.

• All cars are parked at the owner’s risk.
- Children are to be supervised at all times and the Cairn ltd will not be liable for any accident or injury.

FOOD & BEVERAGE

Service charge

For all parties of 10 or more – A discretionary 10% service charge will be added to your food bill.

Corkage

No wine or spirits are to be consumed on or within the Cairn or for a party, unless prior permission has been given.

the Cairn Ltd reserves the right to increase its advertised tariffs without notification.